Finances

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Requisition and Purchashing

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Process for Online Purchase Requisition

The Purchasing Department's online purchase requisition authorizes the department to enter into a contract with a vendor in order to purchase goods or services on the user department’s behalf once an approved purchase order is generated.

To place an order by online requisition, the requester creates a requisition and forwards it for approval. The online requisition is routed to various supervisors for approval. The final approver is the department’s accountant in Business and Finance. Once the requisition has final approval, the requisition is routed to the Purchasing Department. The requester must forward all support documentation to Purchasing by the time the requisition has final approval.

Bookmarks

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Policies and Procedures

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  • Student Stipends

    Forms for Student Stipends
    Name Description Status Source
    Student Stipend Agreement Required Student Stipend Agreement.docx
    Payroll Direct Deposit Form Required Direct Deposit Pay Card Form.pdf
    W-4 Federal Withholding (v2017) Required Form-W4 Federal Withholding Form.pdf
    L-4 Louisiana Withholding Form Required Form-L4 Louisiana Withholding Form.pdf
    I-9 Employment Verification Form Required Form-I-9 Employment Verification Form.pdf
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  • Request FormS

    Name Description Status Source
    Check Request form 2017 Required Check_Request_form 2017.xlsx
    Check Request - Athletics Required Check_Request_form - Athletics Department.xlsx
    Budget Transfer Request Form 2017 Required Budget Transfer Request Form 2017.xlsx
    Petty Cash Fund Request Form Required Petty Cash Request Form.doc
    Cash Advance Form

    This form should be used when requesting a cash advance for travel with students

         		Required Cash_Advance_Agreement.pdf
    User Access Form

    Please use this form to request user accounts for Jenzabar

     

         		Required #1 User Access Form.pdf
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  • Travel Forms

    Name Description Status Source
    Employee Expense Reimbursement Form Required Expense Reimbursement Form.xlsx
    Travel Request Required Travel FORM - Travel Request.docx
    Travel FORM -Student Meal Stipend Required Travel FORM -Student Meal Stipend.docx
    Faculty Absence Required Travel FORM -Faculty Absence.docx
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  • Vendor Forms

    Name Description Status Source
    Vendor Registration From Required Vendor Registration Form.pdf
    Vendor ACH Enrollment Required Vendor ACH Enrollment Form v8-2018.docx
    W-9 (blank)r2018 Required W-9 (r2018) blank.pdf
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  • AP Flowcharts

    Name Description Status Source
    I need a payment..... Required Accounts Payable Reference Chart.pdf
    Accounts Payable FAQ Required Accounts Payable FAQ's.pdf
    Flowchart - Check Request Reimbursement Required Accounts Payable Check Request & Reimbursment Flowchart.pdf
    Flowchart- Purchase Order Required Accounts Payable Purchase Order Flowchart.pdf
    Flowchart - Requisition Process Required Online Req Flowchart.xls
    Flowchart - Travel Required Accounts Payable Travel Flowchart.pdf
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  • Ungrouped

    Name Description Status Source
    Purchashing Policy 2022 Required Purchasing Policy Revision July 2022 FINAL TMJ (00000002) (1).pdf
    DU Travel Policy 2015
    		Required Travel Policy + Memo 3-10-2015.pdf
    MyDU instructions
    		Required 07.2015 mydu instructions.pdf
    Dillard's signed W9 r2018-2022 Required W-9 (r2018) signed 12-20-22.pdf
    Payroll Check Request

    This form is to pay employees or student who worked outside of their regular department.

     

     

         		Required Payroll Check Request form rev 2018-12-06.xlsx
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Calendar

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Announcements

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